Accidents and First Aid Policy

Statement of Intent

BURFORD PRESCHOOL C.I.C. believes in ensuring that appropriate systems are in place to deal promptly and appropriately with emergencies such as accidents and injuries. We will ensure that staff are appropriately qualified to administer first aid. If a child becomes seriously ill or injured during his/her attendance at the preschool, we reserve the right to call for emergency assistance so that the appropriate medical aid can be given.


  • At least three members of staff with current first aid training are on the premises or on an outing at any one time. The first aid qualification includes first aid training for infants and young children.
  • All staff are expected to undertake basic paediatric first aid training on commencement of their employment.  Training is renewed on a three yearly basis.
  • Our induction process includes roles and responsibilities of staff when dealing with accidents.
  • Potential hazards/risks are identified through thorough risk assessment whereby adequate control measures are put in place to minimize the risk of accident or injury to child and adult alike.
  • Ofsted is notified of any injury requiring hospitalisation. 
  • In the event of serious accident/injury or the death of an adult or a child in our care, we will notify Ofsted/ Shropshire Safeguarding Children’s Board, RIDDOR and our Insurance company.  We will act on any advice given.

Our first aid kit:

  • Complies with the Health and Safety (First Aid) Regulations 1981
  • Is stocked with contents suitable for children.
  • Is regularly checked by a designated member of staff and re-stocked as necessary.
  • Is easily accessible to adults;
  • Is kept out of the reach of children.
  • Appropriate signage is displayed in the setting detailing the first aid kit’s location and names of staff qualified to administer first aid.

At the time of admission to BURFORD PRESCHOOL C.I.C., parents' written permission for emergency medical advice or treatment is sought.

Parents sign a consent form at registration allowing staff to take their child to the nearest Accident and Emergency unit to be examined, treated or admitted as necessary on the understanding that parents have been informed and are on their way to the hospital.

Accident or Emergency Procedure

In the event of an accident or an emergency the staff will proceed as follows:

Assess the situation, remove other children if needed and remove any danger.
If possible deal with the accident/emergency ourselves (all staff hold First Aid qualifications).
The staff will then telephone the child’s parent / carer to inform them of the situation.
If the staff are unable to deal with the situation the child will be taken to Tenbury hospital’s Accident and Emergency unit  by a member of staff or the child’s parent ( if present), to be examined.

Our accident book:

  • Is kept secure in a lockable filing cabinet and accessible to staff members.
  • All staff and volunteers are aware of it’s location.
  • The staff member who deals with the accident will be responsible for recording the details of the accident in the accident book.  The detail to be recorded will include; the child’s name, the date and time the accident occurred, the circumstances of the accident, the injury, the treatment given, the name of the person who administered the treatment, the names of any witnesses.
  • The child’s parent will be asked to read and sign the record on collection of the child.
  • Records will be reviewed at least half termly to identify any potential or actual hazards.
  • When there is any injury requiring First Aid or hospital treatment to a child, parent, volunteer or visitor or where there is a death of a child or adult on the premises, we make a report to the Health and Safety Executive using the format for the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR).

Dealing with Incidents

  • We meet our legal requirements for the safety of our employees by complying with RIDDOR (the Reporting of Injury, Disease and Dangerous Occurrences Regulations). We report to the Health and Safety Executive
  • any accident to a member of staff requiring treatment by a general practitioner or hospital; and
  • any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.
  • Any dangerous occurrence is recorded in our Incident Book. See below.
  • The incident centre is contactable on telephone number 0845 30 09 923
  • Further information for reporting the incident to Health and Safety Officer is detailed in the Pre-school Learning Alliance's publication, Accident Record.

Our incident book:

We keep an incident book for recording incidents including those that are reportable to the Health and Safety Executive as above.

These incidents include:

  • break in, burglary, theft of personal or the setting's property;
  • fire, flood, gas leak or electrical failure;
  • attack on member of staff or parent on the premises or near by;
  • any racist incident involving a staff or family on the setting premises;
  • death of a child, and
  • a terrorist attack, or threat of one.

In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it - or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, should also be recorded.
In the unlikely event of a terrorist attack we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children's families. Our standard Fire Safety Policy will be followed and staff will take charge of their key children. The incident is recorded when the threat is averted.
In the unlikely event of a child dying on the premises the emergency services are called and the advice of these services are followed.